After being asked whether licenses are needed to include shared mailboxes in Microsoft 365 retention policies, I investigated and found that licenses are not. This led to a consideration of the steps needed to create a special retention policy for shared mailboxes (with PowerShell, naturally) and how to avoid retention setting collisions with other policies. All explained in detail here.| Office 365 for IT Pros
Retention policies and retention labels have been around for about 8 years. Some of the older retention settings might use file created dates to remove items. No doubt basing retention on creation dates made perfect sense at the time, but experience shows that maybe basing retention on the last modified date can be better. All explored here together with a script to update retention labels in OneDrive.| Office 365 for IT Pros
When an employee leaves, proper Microsoft 365 offboarding is crucial to protect data. Failure to follow the correct procedure may result in the loss or exposure of OneDrive and mailbox data. This manual outlines the best ways to limit access, enforce retention policies, transfer files, and supervise mailboxes and OneDrive accounts to ensure compliance and … Read More| All Things M365 Compliance
In my recent blog post, Hidden Connection Between SharePoint File Versioning and Storage, I delved into the mechanics of file versioning in SharePoint. Each v| Nikki Chapple Microsoft 365 Blog
Intelligent versioning recently appeared in SharePoint Online. The purpose is to save storage by removing unnecessary versions. But retention can stop deletion,| Office 365 for IT Pros
Today, effective document management is crucial in the digital workplace. SharePoint offers strong file versioning capabilities that ensure every edit and updat| Nikki Chapple Microsoft 365 Blog